Squid Board Meeting #4,
2012-06-16

Meeting summary

1. Meeting opened
   1. Meeting started by Henrik at 07:18:58 UTC.
   
   
2. People present.
   1. Henrik Nordstrom
   2. Amos Jeffries
   3. Alex Rousskov
   
   
3. Selection of meeting officials.
   1. AGREED: minutes preparation: Amos, proofreading: Henrik
   
   
4. Agenda bashing.
   1. AGREED: added Review of action points from last meeting.
   2. AGREED: agenda accepted
   
   
5. Last meeting minutes approval.
   1. Last meeting minutes not ready for publishing. Skipped.
   
   
6. Review of action points from last meeting
   1. draft agenda, done
   2. proposal for donation page text, not done yet
   3. Copyright discussion on core@, not done
   4. items deferred to core@ and squid-dev@ discussion, also still to be done.
   5. minutes from meeting #3, not done
   6. write other (end-of-year) Foundation documents, not done
   7. squid-3.2 release is closer than ever but will miss estimated deadline
   8. action item for everybody: email what you think Foundation should accomplish by the end of 2012, not done
   9. convince bank to stop their fees for low account, done
   10. sysadmin discussions with candidate, not done
   11. ACTION: Amos to create a wiki table with actions
   
   
7. Sysadmin pilot status
   1. No progress to report since last meeting.
   2. ACTION: Henrik to describe the first sysadmin pilot project or two
   3. ACTION: Henrik to discuss sysadmin position with candidate
   
   
8. Foundation response to the IRS request for information
   1. Foundation response was reviewed in email.
   2. Foundation response was mailed to IRS.
   3. Accountant is expected to send an invoice for the work put into the IRS response.
   4. AGREED: Directors are strongly encouraged to review Foundation documents and to comment on them, even if it is just a +1 comment.
   
   
9. IRCache proposal
   1. proposal email set to core@, no feedback so far.
   2. AGREED: proposed transition plan is good
   3. ACTION: involve core@ in further IRCache proposal discussion
   4. ACTION: work out in email the details of the transition in a way that is clear on any conflicts of interest
   
   
10. Board email alias setup
    1. ACTION: Henrik to set up a invite-only board mailing list
    
    
11. Publication of Board meeting minutes
    1. it is important that minutes should be reviewed/approved _before_ they are published
    2. as yet none of the minutes have been approved in their existing form for publication
    3. ACTION: Amos minutes for meeting #3 and #4 to be written and circulated
    4. ACTION: Amos minutes for meeting #2 to be amended in accordance with meeting #3 edits and re-circulated
    5. ACTION: Henrik minutes for meeting #1 to be written and circulated
    
    
12. Next meeting scheduling
    1. AGREED: next meeting preleminarly 2013-07-19 07:00 UTC
    2. ACTION: email confirmation regarding meeting 2 days in advance
    
    
13. Open floor
    1. Packt publishing has accumulated Squid book royalties for Foundation
    2. ACTION: Alex to organize Foundation acceptance of "royalties" from Packt publishing
    3. ACTION: Henrik to set up MeetBot for next meeting to aid meeting and secretary
    
    
14. Meeting closed
    1. Meeting ended at 10:25:06 UTC
    
    

Action items

• Henrik
  1. Henrik to describe the first sysadmin pilot project or two
  2. Henrik to discuss sysadmin position with candidate
  3. Henrik to set up a invite-only board mailing list
  4. Henrik minutes for meeting #1 to be written and circulated
  5. Henrik to set up MeetBot for next meeting to aid meeting and secretary
• Amos
  1. Amos to create a wiki table with actions
  2. Amos minutes for meeting #3 and #4 to be written and circulated
  3. Amos minutes for meeting #2 to be amended in accordance with meeting #3 edits and re-circulated
• Alex
  1. Alex to organize Foundation acceptance of "royalties" from Packt publishing
• UNASSIGNED
  1. involve core@ in further IRCache proposal discussion
  2. work out in email the details of the transition in a way that is clear on any conflicts of interest
  3. email confirmation regarding meeting 2 days in advance